How AI Can Save You Hours on Every Bid
๐๐ผ๐ ๐๐ ๐๐ฎ๐ป ๐ฆ๐ฎ๐๐ฒ ๐ฌ๐ผ๐ ๐๐ผ๐๐ฟ๐ ๐ผ๐ป ๐๐๐ฒ๐ฟ๐ ๐๐ถ๐ฑ: ๐๐ ๐๐ฟ๐ฎ๐ฐ๐๐ถ๐ป๐ด ๐ฅ๐๐ฃ ๐ฅ๐ฒ๐พ๐๐ถ๐ฟ๐ฒ๐บ๐ฒ๐ป๐๐ ๐๐ถ๐๐ต ๐๐ต๐ฎ๐๐๐ฃ๐ง
If youโve ever spent half your afternoon skimming a 90-page RFP trying to figure out what they actually want, you know the pain.
Bid documents bury key requirements under layers of boilerplate. One line about โinclude three relevant past projectsโ can easily hide on page 47 โ and missing it can cost you the bid.
Most subcontractors either:
- ๐ฆ๐ธ๐ถ๐บ ๐ฎ๐ป๐ฑ ๐ต๐ผ๐ฝ๐ฒ ๐๐ต๐ฒ๐ ๐ฐ๐ฎ๐๐ด๐ต๐ ๐ฒ๐๐ฒ๐ฟ๐๐๐ต๐ถ๐ป๐ด, ๐ผ๐ฟ
- ๐ฃ๐ฎ๐ ๐ฎ ๐ฝ๐ฟ๐ผ๐ฝ๐ผ๐๐ฎ๐น ๐๐ฟ๐ถ๐๐ฒ๐ฟ ๐๐ผ ๐ฑ๐ผ ๐ถ๐ ๐ณ๐ผ๐ฟ ๐๐ต๐ฒ๐บ.
But โฆ neither option is very efficient!
๐ช๐ต๐ฒ๐ฟ๐ฒ ๐๐ ๐๐ผ๐บ๐ฒ๐ ๐๐ป
AI canโt read your mind, but it can read and summarize documents fast โ and consistently.
Even with the free version of ChatGPT, you can paste text from a PDF or RFQ and have it instantly highlight:
- Submission deadlines
- Mandatory forms or attachments
- Scope of work
- Insurance or bonding requirements
- Evaluation criteria
And if you have the paid version, you can upload the PDF directly โ no copy-paste needed.
๐๐ผ๐ ๐ง๐ผ ๐๐ผ ๐๐ (๐ก๐ผ ๐ง๐ฒ๐ฐ๐ต ๐ฆ๐ธ๐ถ๐น๐น๐ ๐ก๐ฒ๐ฒ๐ฑ๐ฒ๐ฑ)
- Open ChatGPT by going to chaptgpt.com
- Highlight and copy all the text from your RFP or RFQ
- Paste it into ChatGPT after this prompt:
โ๐ฃ๐น๐ฒ๐ฎ๐๐ฒ ๐ฟ๐ฒ๐ฎ๐ฑ ๐๐ต๐ฒ ๐ฏ๐ถ๐ฑ ๐ฑ๐ผ๐ฐ๐๐บ๐ฒ๐ป๐ ๐ฏ๐ฒ๐น๐ผ๐ ๐ฎ๐ป๐ฑ ๐ด๐ถ๐๐ฒ ๐บ๐ฒ ๐ฎ ๐ฐ๐น๐ฒ๐ฎ๐ป ๐๐๐บ๐บ๐ฎ๐ฟ๐ ๐ผ๐ณ ๐ฎ๐น๐น ๐ธ๐ฒ๐ ๐ฟ๐ฒ๐พ๐๐ถ๐ฟ๐ฒ๐บ๐ฒ๐ป๐๐ ๐ฎ๐ป๐ฑ ๐ฑ๐ฒ๐น๐ถ๐๐ฒ๐ฟ๐ฎ๐ฏ๐น๐ฒ๐. ๐๐ฟ๐ฒ๐ฎ๐ธ ๐ถ๐ ๐ถ๐ป๐๐ผ: submission details, scope of work, qualifications, mandatory forms, evaluation criteria, and red flags.โ
ChatGPT will produce a checklist-style summary you can drop straight into your estimating sheet.
๐ฃ๐ฟ๐ผ ๐ง๐ถ๐ฝ
If you do this often, you can automate it. New bid docs can feed into AI automatically and send you a summary within minutes. Thatโs exactly the kind of workflow we build for clients at AutomateBetter.ai.
๐ช๐ฎ๐ป๐ ๐ง๐ผ ๐๐ผ ๐๐๐ฟ๐๐ต๐ฒ๐ฟ?
Want to work with an experienced team to automate the full proposal prep process โ from extracting requirements to drafting scopes and compliance summaries? Book a quick call: at AutomateBetter.ai โฆ reach out and letโs chat about how we can automate some of your most time-consuming processes at hello@automatebetter.ai