Find the work your software can't see.
The spreadsheet someone rebuilds every Friday. The text that never reaches accounting. The process only one person knows. EverySeat interviews your field, office, and leadership teams to uncover that hidden work, so you can fix what is costing time and holding the business back.
Included in your Construction Intelligence Sprint: $15,000 fixed, planned over 60 days.
Software audit & technology roadmap
Sample midsize construction company
82%
interview completion
14
validated findings
11
side workarounds
$82K
recoverable cost signal
What leadership gets
A software list shows what the company bought. Staff interviews show how work moves, where people re-enter data, and which processes depend on one person.
How it works
Each participant gets a private interview link.
Give every role a voice without pulling the whole company into workshops. Interviews take about 20 to 25 minutes, with questions adapted to each participant's work and answers.
Set the roster
We agree a company-wide roster across field, office, and leadership, along with the systems and operating questions to investigate.
Invite every seat
Each employee receives a private link for a self-paced voice interview adapted to their work.
Find the patterns
Signals are structured across interviews to surface shared friction, workarounds, and conflicting views.
Build the roadmap
Analyst review, software research, and validation turn the patterns into prioritized decisions.
Why it works
The people doing the work know where systems break down.
Field teams, office staff, and leaders often see the same system differently. We compare those views against the tools and workflows in place to distinguish the root problem from the workaround everyone has learned to live with.
Talk to the people doing the work.
Leadership describes the intended process. Staff show where it breaks down in daily work. Seeing both helps you fix the cause instead of buying another tool around it.
Questions follow each role.
A foreman, service coordinator, estimator, controller, and owner receive different questions based on their responsibilities, tools, and answers.
Fits around the workday.
Each participant receives a private link and completes a self-paced voice interview in about 20 to 25 minutes.
An analyst reviews every finding.
We compare interviews, check the systems and vendor capabilities, and validate the evidence before issuing recommendations.
Workflow scope
The interviews document systems and workflows. Individual performance is outside the scope.
Clear participation rules
Response handling, access, and reporting expectations are agreed before invitations go out.
Analyst review
An analyst reviews the interviews, supporting data, and vendor research before issuing findings.
What you receive
A report built for operating decisions.
See where time is going, what depends on one person, and which improvement is worth doing first. The report connects staff interviews, system capabilities, costs, and implementation dependencies so you can make the next decision with evidence.
System inventory
Each system, its annual cost, how staff use it, and whether ownership can get usable data from it.
Workaround inventory
The spreadsheets, text threads, whiteboards, duplicate entry, and single-person processes missing from the official system list.
Workflow map
A view of the handoffs where staff lose time, re-enter information, or miss billing steps.
Cost estimates
Directional labor, software, and revenue estimates tied to the findings that produced them.
Software overlap and data access
Duplicate tools, missing capabilities, and the systems that can support reporting or automation.
Priorities for the Sprint roadmap
Findings and dependencies that inform the Sprint’s first implementation and 12-month roadmap.
AutomateBetter.AI
Software Audit &
Technology Roadmap
Fictional midsize roofing company
9 of 11
staff interviewed
14
validated findings
$50,200
software spend
4
renewal decisions
Sample report · fictional company · illustrative data
See a completed audit
Review the sample report.
The sample follows a fictional midsize roofing and exteriors company through its software stack, service workflow, spreadsheets, training gaps, system overlap, and 90-day roadmap.
“We don’t need more software. We need the software to know what we did today.”
Fictional company owner · excerpt from the sample report
Part of working with us
Discovery that leads to doing.
EverySeat is the discovery layer of your Construction Intelligence Sprint. Its findings help us rank opportunities, implement or materially prototype one meaningful workflow, and build your 12-month roadmap.
The knowledge also becomes part of your Construction Intelligence Engine. Through the ongoing Technology Partner Program, we connect more systems and workflows so that understanding keeps paying off.
Sample report + engagement fit
See what the finished audit looks like.
Get an illustrative EverySeat IntelligenceTM report for a fictional midsize roofing company. It shows discovery outputs and a sample 90-day action plan, not the full Sprint deliverable. Your Sprint also includes a first implementation, a 12-month roadmap, and an initial CIE foundation.
Start with a conversation
We discuss fit, participation, scope, and investment on a free 20-minute discovery call.
A useful example
See how interviews become practical operating findings. We can work through the deeper scoping questions together.