AP Invoice → ERP
The same invoice gets keyed into more than one system.
Capture invoice details, check job and cost codes, and route approved information into your ERP.
Construction workflow automation
Stop doing the same work in three systems.
An invoice waits in an inbox. A field update never reaches billing. Your PM rebuilds the status by hand.
We connect the handoffs between your people and software, so the work keeps moving without another round of chasing.
For general contractors, specialty contractors, and companies that self-perform.
One invoice. A connected path.
Illustrative workflow
- Capture it once01
Invoice details enter the workflow.
- Check and approve02
The right person reviews the right job.
- Update the ERP03
Approved information moves forward.
Something missing? Flag the exception and assign an owner.
Configured around your systems, approval rules, and available access.
Find the friction
Where does your team
keep getting stuck?
Ten workflows worth examining. We use company-wide discovery to decide which improvement matters most in your operation.
01
Office & cash flow
Move the paperwork that moves the money.
Explore this workflow
COI & Lien Waiver Tracking
A payment is ready. The supporting documents are not.
Track COI expirations and lien waivers, flag missing records, and give follow-up a clear owner.
Timesheets → Payroll
Friday becomes a scramble to make field hours usable.
Check hours and job codes, flag exceptions, and move reviewed time into payroll.
Pay Apps Automation
Every billing cycle starts with rebuilding the same forms.
Prepare pay applications from project data and schedule-of-values records, with review before submission.
02
Project & field
Keep the next person from waiting on an answer.
Change Order Approvals
The work changes faster than the approval trail.
Route change requests, make pending decisions visible, and connect approved changes to budget updates.
RFI Automation
A missing answer turns into another round of calls.
Route RFIs to the right people, track response status, and surface questions that need attention.
Daily Log Automation
The job story is scattered across texts and emails.
Bring field updates, labor hours, and site conditions into structured records the office can use.
Submittal Tracking
An approval deadline disappears in someone’s inbox.
Keep submittal status, reminders, and overdue decisions visible to the people moving the job forward.
03
Estimating & equipment
Put your people and resources on the right work.
Bid Invite Triage
Estimators sort invitations before they can estimate.
Screen invitations against your criteria and route relevant opportunities to the right estimator.
Equipment Utilization
One job needs equipment that is sitting on another.
Connect utilization, allocation, and maintenance information so teams can make better deployment decisions.
These are potential applications, not a list of prebuilt products. We confirm system access, exceptions, and implementation scope before starting.
The work before the automation
We interview your entire company before we tell you what to automate.
EverySeat brings in the field, office, and leadership. The Construction Intelligence Sprint turns what we learn into priorities, a first implementation or meaningful prototype, and a 12-month roadmap.
Construction Intelligence Sprint
$15,000
Fixed price. Any company size.
Plan on 60 days from kickoff.
- Understand the whole workflow
- Rank opportunities by value and readiness
- Implement or prototype a meaningful first improvement
In practice
Real work. Specific improvements.
Connected agreements & company knowledge
JobNimbus, subcontractor agreements, and CIE.
For one contractor, we connected JobNimbus with subcontractor agreements and implemented the Construction Intelligence Engine.
Estimating & project management
Specialized proposals. More organized project work.
We deployed specialized estimating and proposal generation. Separately, project-management automations save that client two hours per week and help keep the work organized.
Anonymous client examples. The time saving applies to the project-management workflow in that engagement.